Health and Safety

Health and Safety covered . . . real-time management where it counts

Overview

We all stand to benefit from a health and safety management system that eliminates the guesswork and affords us more time in other areas.

No business wants to get caught out when it comes to effective Health and Safety monitoring and management. Getting lost in a mountain of paperwork during inspection time, hunting down incident records that haven’t been accurately filed, or wasting time trying to find the correct person when arriving onsite can all create an unnecessary H&S headache.

At CMS, we have three separate health and safety solutions that provide comprehensive management tools for businesses both big and small, no matter your industry.

Hazard Management

Records, identifies and reports.

Whatever the risks associated with your business, our Hazard Register maintains an up-to-date record of identifiable hazards – no guesswork involved. With its unique hazard matrix tool, it is simple to define the levels of risk associated with a hazard and display the controls in place for each one.

Hazard Management keeps you in the driving seat. You can put controls in place for staff and report new hazards that may arise throughout the course of a job – keeping you better informed and reducing the likelihood of repeat occurrences.

With an easily accessible record of hazards at your fingertips, it ensures full accountability for everyone involved and a provides a complete breakdown of how each hazard was dealt with and by who.

Features

Maintain an accurate record of hazards across different sites
Display controls in place for every hazard
Utilise Hazard Matrix to determine associated levels of risk with hazards
Use the PowR App to report new hazards as and when they occur
Put controls in place for staff for efficient monitoring and management
Access a complete history of how each hazard was dealt with and by who

Incident Management

Real-time reporting, ease of management.

Taking stock of incidents as and when they occur is essential when operating a business. Addressing the root of an incident and taking all measures to lessen the likelihood of it happening again, is paramount. Our Incident Register ensures no waiting around and time wasting when it comes to reporting and recording details.

With the technologies to display all the details; time, location, pictures and people involved, the necessary information is logged and maintained for future use on one simple interface. Enlisting the help of our Incident Register ensures accountability for every incident and allows businesses to take steps to minimise future occurrences – peace-of-mind guaranteed.

Features

Record all details relating to an incident
Displays the details of the incident
Compile a complete history of each incident for future use
The PerSe© Mobile App allows instant reporting of incidents and near misses – including photos and interactive diagrams – from any site
Real-time provides necessary information to manage the situation

Site Induction

Keeping up with comings and goings.

Take the guesswork out of who is arriving on site and where they’re supposed be, with our Site Induction solution. Aimed at keeping things straightforward, anyone visiting a business undergoes a simple induction process which contains a pre-populated, industry-specific checklist for each site.

This keeps things moving for both visitors and staff – the user knows who to contact upon first entering a site, and the management team are afforded instant access to details and reasons for visit.

Features

Staff and visitors are directed to contact the appropriate person upon arrival a site
A simple induction process – the PowR App contains a pre-populated industry specific checklist for each site
Items are ticked off and saved
Instant management access to data and made available to specific people i.e. Health and Safety Inspector
Customisable checklist

Client Testimonials

With being a busy construction company, we were looking for a way to help keep track of employee hours and time spent on multiple job sites. We started using the CMS program about three years ago. With a little training our guys are able to keep all of their timesheets electronically by logging in and out on tablets, then from the office I am able to download detailed time sheets with hours and job sites worked on. This cuts down on paperwork and makes paying our wages and creating invoices a much more streamlined and accurate process. CMS has incorporated health and safety into the system to help staff complete site reviews and tool box meetings and then upload to our system with ease. We have and will continue to recommend CMS to any business that is looking for a cost-effective system to help their business run more smoothly.

Office Administration, Callander Construction Ltd,

We have been working with CMS, using their Workforce Management Module (WMM) since March 2018. From the initial startup, we had an immediate improvement in the recording of our staff hours and movements saving us valuable time and money. WMM allows users to add multiple jobs, sites and rosters. It also produces a number of reports. As we have progressed, the team at CMS Ltd have fine-tuned several elements to suit our industry. We have found the readiness of Debra and her team to listen and come up with a solution to be extremely helpful. Working with CMS and using their Workforce Management Module is a no brainer for our company.

Leila D,

Office Manager

I have been involved with the Workforce Management Module (WMM) for the past 3 ½ years and find it to be very user friendly programme We have 16 staff utilising WMM which makes timesheet processing very effective. It is an easy programme for everyone to use and access. I can see all staff and contractors hours at a glance and the system also alerts me to any issues or changes that happen. We transfer timesheet data directly from WMM to our Smart payroll, which saves a lot of time loading wages and also reduces errors. We are very happy with the Workforce Management Module and the help we get from the team whenever a problem occurs.

Rachel R.,

This system is great. We used to keep our hazard register and incident logs in a folder which got buried at the bottom of a cupboard and no-one ever looked at it or bothered to fill it out because it was too hard. Now, with the PowR app we have instant access to all the forms and any incidents that occur, we simply fill it out on the app, take a couple of photos and the rest is taken care of by our H&S officer. We even get reminders to check our smoke alarms and fire extinguishers. Now there are no excuses not not comply with H&S.

Shane C,

Health and Safety Module User

Giving our customers access to view the real time audit results has proved invaluable. The thumbnails and drilldown give key insight to our managers and customers alike. Our operators and CSM’s have found the intuitive nature of the system to be quick to learn and a valuable time saver by the ease of inputting results. The ability to customise reports to meet customer KPI’s has proved vital. The CMS help desk has always responded and resolved issues within a short time frame. Another tool we are impressed with is the ease of maintaining and updating data and user permissions

Philip B,

Quality Assurance Module User

Since using the Workforce Management Module, I have reduced the time it takes to set up staff rosters, and my staff's timesheets are now a LOT more accurate than they were. I never knew I was paying my staff to take such long breaks

Chris R,

Staff Management Module User

Workforce Management Module has greatly reduced the time it takes me to process payroll. It used to take 2 days now it takes me an hour!

Rachel C,

Staff Management Module User

Nothing is ever too hard or not able to be developed with PerSe©, whatever I come up with they can do. They have a very practical way of looking into the different aspects and development of what is needed Since engaging CMS, and the use of PerSe I have been able to develop two further Swim Schools one of which is in Wellington, (We are based in Auckland) and been able to solely rely on the use of PerSe to run this business, which has been a true testament to the program

Daniel F,

Asset Management Module User